Controlling School Paperwork



It’s back to school time already. School generates a lot of paper even though more and more of it is on line. Plan for the onslaught of paper now. Have in place a plan to store the needed paper before the paper starts to build up.

You will likely receive:

  • General school information such as a school calendar and a calendar of events, papers with school hours, rules, fees, sports information, contact information, PTA news
  • Welcome letter from your child’s teacher with her information
  • List of needed school supplies
  • Lunch schedule
As the school year progresses, student work and art will also pour in as well as updates on festivals, field trips, and special programs.
Some parents do very well with having a notebook for each child that holds school information and schedules as well as report cards. Some parents prefer to scan the forms and reports and keep them on a folder on their computer. A bin or folder is helpful to keep up with graded papers and art work.
Always keep graded school work until the end of each grading period. If there is a question about a grade, you have something to carry into the conference. At the end of each grading period, cull most of the work keeping only the best.
When the school calendar comes in, immediately put important dates into the family calendar. You don’t want to be surprised when there are teacher workdays, early dismissals, or field trips.
When the first general information comes, put into your phone important contact numbers such as the main office, the guidance counselor, or the nurse. Put titles into the contact list as you may not immediately recognize the name (Nurse Sara Nightingale).
Set up a plan for all incoming paper your child carries home. Have a landing pad or active folder for all papers that you need to see such as field trip permission slips, picture day schedule, and item requests. At the beginning of the year, each day ask your child, “Do you have anything that needs to be put into the basket or file for me to look over?”. As the school year progresses you can fade out the questioning and let your student become independent. 
Most schools have planners where the children log in their homework assignments. If the school does not have one, it is a good idea to purchase one anyway. At the beginning to the school year, check the planner daily. Have a calendar at your child’s study area where he can learn to schedule projects that take more than one evening. Weekly clean out the backpack and put all graded work and art into the bin.
The year will run so much more smoothly if you start off with a good paper plan. 


Jonda S. Beattie

Professional Organizer

Project Bins

It seems I am always working on multiple projects. Currently I am working on three presentations, updating my web page, and updating my social media. I also continuously snag ideas for future blogs, future workshops, future newsletters, and future presentations. My business plan is also an ongoing project.

I also belong to several organizations where I am actively working on projects.

A couple of years ago, after continual frustration with the stacks of paper that were sitting around on and beside my desk due to these multiple active projects, I came across the idea of project bins.

I currently have two project bins. One bin is for projects concerning my business, Time Space Organization. The other bin is for any committee work. When I was writing my book, From Vision to Victory, I had a third project bin dedicated just to the writing process.

Each project is in a labeled folder or notebook. When I am working on that project, I grab my bin and pull out what I need. When my project time is finished, I slide everything back into that folder or notebook and drop it back into the bin. The bins sit behind closed doors in the cabinet that faces my desk. I do not have to look at the project material except when I have it out for work. I find that this keeps my mind clear for whatever I am working on currently. These bins have greatly reduced my stress because the projects are not always in my face yelling at me.

This month I am organizing in my office zone and I will review these bins. I will get rid of any material that is no longer relevant and just generally tidy up the folders. I am very pleased with this simple way of organizing all of my projects and keeping them hidden away until I need them.

Jonda S. Beattie
Professional Organizer