Virtual Organization

Atlanta traffic can be terrible. Many times, I have long drives to client’s homes, often arriving a bit early to allow for mishaps in traffic. When I arrive early, I usually park away from their home until the time I am supposed to arrive.

At times my client is also returning to their home and they get caught up in traffic. I sit and wait for their arrival but now the clock is ticking for them on using their assigned time. I have had clients lose up to and even over an hour of their scheduled time this way. Other times clients have forgotten or been unrealistic about tasks they have had to do before our appointment and I get a call or text about being late as I am almost at their home.

Just yesterday, a client lost 2 of her 3 paid hours. She has occasionally used virtual organizing with me before, but those sessions had been mostly consultations and brainstorming sessions. I pointed out to her again yesterday that we could set up virtual sessions working on the projects she needed to do. I would be her body double and accountability partner via Facetime. She could set her times when she knew she could be home for at least an hour and not lose paid time trying to get home.

We set two times for this coming Friday where she would have everything in place for the project and we would Facetime for an hour. Then we plan to take an hour break where she was not paying for my time and resume for another hour. After that second hour she could continue to work for a while and send me pictures and texts showing her progress.

This is one example of how virtual organization saves time and money for the client.

Contact Time Space Organization, 404-299-5111 or Jonda@timespaceorg.com if you think this organizational service might be a fit for you.




Jonda S. Beattie

Professional Organizer

Let’s Throw a Party!

During the holidays chances are that you are either throwing a party or are a part of setting up a party. It might be a large Thanksgiving gathering, a choir or work party, a cookie exchange, or a gala New Year Eve party.

Since I love to give parties, over the years I have developed a plan that lets me enjoy my own parties. The plan involves backwards planning and looks like this:

  • Start with your vision. What is the purpose of this party? Where is it held? How will it look and feel if it turns out perfectly? Look over each component of the party and see it clearly – the local, the food, the people, the ambiance.
  • Choose a date for this event. Then at least six weeks out develop your guest list and send a save the date email followed by the actual invitation.
  • Take each component and decide what needs to happen for the vision to come true. For example, if the party is held in your home and it is a Christmas party, you see your home decorated and set up for the party. Make a list of every detail that needs attention between now and the party. If there is a decorated Christmas tree in your party space you will list decorating the tree, bringing out your decorations, putting up the tree, buying the tree – probably on four different days.
  • Develop your timeline. Put all the tasks on your calendar. Now follow your plan.
If you follow your plan you never have to worry about if you have time to get ready. If you are interested in the timeline I have developed for my Holiday 2017 party just contact me at jonda@timespaceorg.com and request it. You can see how I blocked out times for baking and most of one weekend before the party to prepare the house. This is what it takes to make my vision come true.
Enjoy!

Jonda S. Beattie

Professional Organizer

Helping Children Cope with Natural Disasters

All across our country right now it seems like we are having one natural disaster after another. Hurricanes, tornadoes, tropical storms, fires, and floods abound.

These disasters are overwhelming to all of us but can be even more devastating to children. Without really understanding the whys, children can feel scared and insecure. Even children who do not personally experience the trauma but see the events on TV and hear adults discussing the destruction can feel strong emotions. Try to limit the amount of time watching TV where so many traumas are highlighted. After watching TV together, talk about what is being portrayed.

Exposed children may start demonstrating fear or sadness. They may act out or revert to bedwetting, sleep problems, or separation anxiety. For many children, these reactions may be brief but some children may be at risk for psychological distress. This is especially true if they were directly involved and had to be evacuated, lost a pet, or experienced a real life-fearing ordeal. Children that experienced on-going stress by living for a while in a shelter or somewhere else, loss of friends and social networks, loss of personal items, hearing parents worry over unemployment and costs of recovery may be more at risk.

Children’s coping skills are often learned from their parents. They can sense adults’ fears and sadness. It is important parents and other adults take steps to manage their own feelings and plans for coping because they are the best source of support for their children. One way is to have children become a part of planning before disaster strikes so they know what to expect and have a sense of control. After a disaster include the children in the family recovery plan.

Don’t leave children out of discussions. Encourage the children to share their thoughts and feelings. Clarify any misunderstandings. Listen to what the child is saying. If they have difficulty expressing themselves, ask them to draw a picture. Give out a lot of hugs. Calmly provide factual information and plans for safety. As soon as possible get back to your regular routines.

If your child continues to show stress or his behaviors start to cause him trouble at school or with other children, it might be the time to talk to a professional like the child’s doctor or clergy. Look for support networks or start one for yourself.

Looking forward, preparing for disasters as a family helps everyone accept that disasters do happen and gives the family an opportunity to collect the resources needed to meet basic needs during and after a disaster. When families feel prepared, they cope better and this includes the children.

Jonda S. Beattie

Professional Organizer

Priorities


“If you want to have the time of your life, change how you use the time in your life.” ~ Tim Fargo

As my family gets older and more geographically and age spread out, it becomes increasingly difficult to find time to get together and visit. When that opportunity does arrive, I want to  make certain that I grab it with both hands.

This past Sunday, I had the opportunity to have family time with my 2 sons and wonderful daughter-in-law (as well as hubby). I feel so blessed to be able to have the whole day to visit, hug, walk, cook, eat, and talk, talk, talk. Everything else that I usually schedule for that Sunday found another time slot or got dropped altogether.

When I know family events are coming up, I look forward to them and make plans to enjoy the days to the fullest. I know that this summer I will see some of my family on a trip to Europe that my brother is heading up. This will be a glorious time for which I am already making plans. I also hope and expect to visit with some of my family at some other time – not yet determined.  I love my family time.

Jonda S. Beattie

Professional Organizer

Summer Freedom

Summer is often a time when our schedules shift. Our expectations change. I tend to slow down in the heat. I like to lay claim to some personal freedom. I love to be able to enjoy some spontaneity but I also need to have routines to ground me.

I use routines to block out my schedule so that I can see when I can have the luxury of doing fun activities. Leaving some empty blocks on my calendar can be very exciting. I keep in mind my personal energy levels and try to schedule difficult tasks when I am at my peak. Some afternoons and evenings are better times to leave open while it is usually work as usual in the mornings.

I have a bucket list of things I would like to accomplish during the summer. I love to give a summer party. I like to have some times to have lunch dates with friends. Usually during the rest of the year, our work schedules prevent this luxury. I like to take in some outdoor concerts. I enjoy going to the Botanical Gardens. I love just sitting on the deck in the evening with my husband. I enjoy a mini-vacation or two. But I do still have to plan and schedule in order t feel great about doing these fun activities.  Life and work does go on in the summer, even if it is at a slightly different level.

I am looking forward to a wonderful summer with all the extra freedoms that good planning allows. Pardon me while I go out on my new deck for some downtime.

Jonda S. Beattie

Professional Organizer